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Calendar information entered is publicly available. Do not enter specific offsite locations or any sensitive informationCalendar information entered is publicly available.
Pupils
Search by pupil name, six-digit pupil number or school-code identifier, optionally limited to a class.
Enter a search or choose a class, then press Search.
Timeline Search
Pupil details
Changes are logged with the user, time and previous values. Save Update in the heading and Save logged edit below both save these details. Unlock the class to move this pupil; Manage Pupils → Set Pupil Classes still does it in bulk.
Interests
Adult information
Current contact details are shown below. Users with Manage Pupils can stage changes here; nothing is stored until Save Update is pressed.
Edit responsible adults
Saving creates a new version and archives the previous contact version.
Safeguarding notes
Sensitive information. Access and authorship are audited.
Incident
1. What caused it?
2. Where was affected?
Draw with a finger, mouse or pen. Marks are clipped to the figure. On a narrow screen use the buttons above the drawing to move between Front, Back, Face and Hands.
3. Details
Incidents
Do not type another pupil's name as plain text. Type @ to tag them, so SchoolDay can show their name only to users with permission for that pupil.
Optional injury/body map for this incident. Only the drawings you mark are saved.
Maths Game
What this pupil did in the parents-area maths game, and where they are in the model.
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Assessments
Club assessments: the level this pupil is working at, and every grade and level change, newest first. Marks are given from a club register.
Learning
Choose a subject to view assessment history.
Other learning note
Attendance
Schedule Absence
Pre-populates this pupil's applicable school or class registration points. A later manual register entry can overwrite it.
Scheduled absences
Alerts
Register History and Attendance
Review a day or analyse attendance by whole school, Key Stage or class.
Choose a date, then press Load day.
Report Pupils
Find pupils who meet an attendance criterion, then create a certificate PDF batch.
Choose criteria, then press Find pupils.
Register
Choose one of your permitted classes. The overview updates every five seconds while it is visible.
Club registers are in .
Add quick event
Type out the event you want to add.
This will appear on the public website.
Do not include anything personal, and do not be too specific about locations.
Detailed communication should stay on Class Dojo.
What you type is sent to gpt-4o-mini. By using it you accept the
LHITS policy on third-party AI use.
For example: “parents evening at 3 15 for 30 mins on 3rd july for elm and 4th july for willow”
Training
What you need to complete, and by when. Mark something done and it is recorded straight away.
Manage Parents/Carers
People who have asked for a parent login, whether they have activated their account, and the child they named.
Open this tab to load the access requests.
Manage Training
The whole training picture in one place: who needs what, what the modules are, and when the reminders go out.
Training modules
Drag onto a user, or choose Assign from the accessible menu.
Users Needing Training
Users Not Needing Training
Categories
Drag a module between frames, or use its Move button. The list view moves one the moment you choose a category.
Edit Training Modules
User training
Complete user training log
Manage Attendance
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Messages
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Message Settings
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Notice Board
Short notices from everyone at school. Each person can have up to three on the board at a time.
The Notice Board is switched off. Only people who can manage it are seeing this page.
Add a notice
Tasks
Jobs colleagues have sent you, and the ones you have sent them.
View Floorplan
Current locations based on the active schedule and latest register.
Assess Pupils
Choose a permitted class and subject, then record current grades. Every change is added to the pupil timeline.
Club assessments are marked from the register in .
Select a subject to assess its pupils.
Assessment report
Filter current grades for the selected class and subject.
Manage Pupils
Add pupils, set class assignments, or prepare future transfer and deletion work.
Add New Pupil
The pupil number is generated automatically. Later edits are made from the searched pupil record so every change is logged.
Set Pupil Classes
Filter the list, choose each pupil’s current class or Unassigned, then save all changed rows together.
Open this tab to load pupils.
Transfer or Delete Pupils
This section is reserved for the next phase. It will include a complete pupil-data export designed around government pupil-transfer guidance before any transfer or deletion is permitted.
Existing pupil records remain unchanged and protected.
Amend Public View
Edit the public page branding, key public text, and PDF colours/logos.
Continuous Feedback
Create short, optional feedback prompts that appear occasionally on the public class page.
Beginner guide
Use one live question at a time for most classes. Keep it short and focused.
Ask about things you can act on, such as communication, class information, mornings/after school, events, meals, or the school environment.
Avoid urgent or sensitive questions. The prompt is anonymous and is not for safeguarding, complaints, or anything needing a direct reply.
Leave time between questions. A good starting point is a 7-day cooldown after a view/skip and 21–30 days after a response.
Review response rates. If views rise but responses drop, reduce the number of live surveys or make the question simpler.
Drafts
Saved draft surveys. Edit or copy one to continue building it.
Live Surveys
Review surveys currently live. You can filter responses by class and switch chart type.
Ended Surveys
Review completed surveys, daily response counts and download response data.
Manage Users
Invite new users, activate/deactivate users, and allocate tabs/classes.
Active users
Archived users are hidden from this list and search.
Selected User
Choose a user from the list to view or amend their access.
Manage Roles
Roles add default tabs and training. Multiple roles stack; deleting a role never removes access or training already copied to a user.
Information
Manage useful links and short information messages for the public page.
Useful Links
Create public links grouped by category. The preview shows how the link will appear to parents.
Preview
Saved useful links
Add new category
Categories
Urgent Information
Schedule short urgent messages for the public page. A message will only show between its start and end date/time.
Past Urgent Notes
Scheduled urgent information
View Usage
Anonymous usage totals by date and hour. No individual visitors are tracked.
Clubs
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Manage Schedule
Set Master School Times and manage dated school schedules.
Master School Times
School start and end define normal on-site hours and appear on the schedule. Registration points apply to every class following the school pattern.
Registration points
Manage Schedules
Copy, edit, archive or restore dated schedules.
New schedule
Click an item to edit it. Drag its body to move it, its top or bottom edge to change the time, or its side handles to repeat it across weekdays.
Edit scheduled item
Manage Floorplan
Maintain rooms and create the floorplan shown in School Plan.
Rooms and classrooms
Every active class automatically has a classroom. Add halls, fields and other shared spaces here.
Floorplans
Create a floorplan or a room list for the school.
Floorplan
Room colours
Choose the room background, then its text and border colour.
Background
Text and border
Manage Classes
Create Key Stages, then add classes inside them.
Admin branding
Change the logo and title shown at the top of the admin area.
Attendance certificate branding
Used by Report Pupils when generating attendance certificate PDFs. Available placeholders: {pupil_name}, {attendance_percentage}, {date_range}, {school_name}.
Current structure
Class Structure
Who works where, from the staff set against each class and club. A class with no main teacher chosen still shows the teacher name typed against it.
School and Key Stages
Master calendar status, school-wide entries, Key Stage entries, attachments, and read-only class calendar notes.
Holidays are populated from Manage Calendar. Key Stages are populated from Manage Classes. Input school-wide or Key Stage events in the grid below by clicking the relevant date/column and saving. Information will automatically populate onto the relevant classes on the public page. Weekends are read-only.
Public page timing: The next week will become visible on the public page at 3pm on Friday. Please ensure messages, routines and homework are fixed by then.
Future events: To show future events on a class page, select the star. Starred events will then show as Upcoming Events for relevant classes.
Manage Calendar
Select one or more dates, then set them as Inset Day, admin day, school holiday, or Public/Bank holiday.
School years
New school years default to 1 September through 31 August of the following year.
Year Calendar publishing
Tick the school years parents can choose on the public Year Calendar page.
Class Calendars
To view classes, choose a Key Stage and press Load. Enter routines, class events and attachments, and add weekly teacher messages.
Public page timing: The next week will become visible on the public page at 3pm on Friday. Please ensure messages, routines and homework are fixed by then.
Future events: To show future events on a class page, select the star. Starred events will then show as Upcoming Events for relevant classes.
Meal plans
Create week menus, allocate them to school weeks, add overrides, and manage the public meal payment link.
Link for Meal Payments
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Saved menus
Assign each school week to one of the saved menus.
Meal overrides
Manage Resources
Add phonics, spellings, maths and related resource settings for Class Comms and the public page.
Manage Subjects
Subjects, milestones and ordered grades are specific to a Key Stage. Select one pass threshold and optionally one high-achiever threshold.
Phonics
Add PhonicClick to expand ▾
Choose a phase first if needed. If no phase is selected, the phonic will be saved as ungrouped.
Edit PhonicClick to expand ▾
Select a phonic from the grouped list, then update the text, phase, image, or sound.
Phases and phonics
Edit selected phonic
Manage PhasesClick to expand ▾
Add phases, rename them, or move them up and down. Deleting a phase keeps its phonics but moves them to Ungrouped.
Group Identical PhonicsClick to expand ▾
Drag phonics that sound or look identical into the same group on the right. Phonics in the same group are never offered against each other in the guessing game. Drag a phonic out of a group to send it back to its phase.
Phases and phonics
Groups
Phonic Reading SettingsClick to expand ▾
Set how the public page plays phonics. Times are in seconds.
Set FontClick to expand ▾
Shared phonics font: saved changes apply to everyone in this school. The font you choose here is used for phonics PDFs and the phonics game only. Nothing else in SchoolDay changes font, and no other school is affected.
Words already drawn into a flashcard or a writing image are part of the picture and cannot change font. Writing homework shows its uploaded images exactly as they are.
Edit Phonics PDF OutputClick to expand ▾
Set the logos, wording and colours used when saving Phonics as PDF/Image from Class Comms.
Shared phonics PDF settings: saved changes apply to everyone in this school. Every phonics PDF reads these settings when it is generated, so another user does not need to sign out or reload to get them.
Spellings
Spelling Reading SettingsClick to expand ▾
Set how the public page reads spellings. Times are in seconds. The sample uses example words so you can hear the pattern before parents use it.
Sample script
Edit Spelling PDF OutputClick to expand ▾
Controls the logo, logo size, table columns, extension section and phonics cards used when saving Spellings as PDF/Image from Classes. The sheet is printed in this school’s phonics font, set under Set Font.
Weekly Email
Generate a parent/carer weekly email, including class/key stage events, meals and attached letters.
The Weekly Letter uses the same next-week logic as the public page. Choose a class, then generate.
Attachments
Drag these into your email programme where supported, or download them first.
Email body
Copy subject
Copying
Pupil
Class function
Meal plans
AI Read PDF
Upload or paste a school menu and SchoolDay will try to split it into Main, Side and Dessert for each weekday.
Drag, import or paste
Drop a PDF or image here, click to import a file, or paste a screenshot/image with Ctrl+V.
Supported: PDF, PNG, JPG/JPEG and WEBP. Maximum file size: 8 MB.
No file selected.
Reading the menu…
Preparing document…
This usually takes around 20–60 seconds depending on file size and document layout.
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Please wait while SchoolDay prepares your account.